Last Modified: September 8, 2020
How does the Website work?
The Website enables anonymous visitors to the Website (“Visitors”) to learn more about us and the services we provide, and Visitors who are at least eighteen (18) years of age and not a minor in their state of residence, to submit certain of their PI to us to become one of our registrants (“Registrants”) in various capacities, including without limitation to make donations or to submit a request to become a “Friend” or “Member” of HxA, and to register for certain of our activities and events. The terms “you”, “your” and “yours”, when used herein refer to either Registrants and Visitors or to both Registrants and Visitors collectively, as applicable.
You may be able to make general use of the Website without providing any PI to HxA. However, you will need to provide us with certain PI in order to use certain of the Website’s functionality, such as becoming a Registrant.
What type of PI does HxA collect from you and how do we use it?
Registrants must provide certain PI to HxA in order to register with us, including without limitation a Registrant’s name, address, email, and payment information (if a donation is being made). We may also ask you for general statistical, information about yourself, and your interests.
We intend to use all such information collected through the Website or otherwise from you for multiple purposes, including for our own research and decision-making purposes. We also will use such information to keep you informed about our events and other activities by sending you emails, by reaching you by phone and for hard-copy mailings. And we will use your email addresses for our email marketing (weekly newsletter, donor newsletters, etc.). If you would no longer like to receive information, newsletters, or other promotional messages from us, please click the link at the bottom of any such email you receive from us and follow the instructions or email us at email@example.com.
Certain of your PI (other than for your payment information, if applicable) will be published in our directory of members and friends which is publicly available, including through the Website. And we will videotape or otherwise record certain of our events or activity, or third-party events or activities, and use the resulting footage for promotional purposes, and your likeness and image may appear and be used in connection with such recordings or otherwise if you participate in any such an event or activity.
How else do we use your PI?
HxA or entities working on our behalf may use your PI to help fulfill your requests in connection with your use of the Website and/or your participation in our activities, or to help us or third parties communicate with you about different resources offered as part of the Website or our activities, or otherwise. For example, we may transfer information collected at registration, including your PI, to service providers, payment processors, and other third parties who assist us in running the Website and/or in processing your registration at an event or payment.
Under what other circumstances may we release PI?
What other information does HxA collect through the Website?
Please see our Cookie Notice for additional information.
Google Analytics and Web Beacons
Do I have the ability not to be identified by HxA?
Do we use social media platforms?
Any submission that you submit to any of our pages contained on a social media platform or on the Website by e-mail, posting, messaging, uploading, downloading, or otherwise is done at your own risk and without any expectation of privacy. We cannot control the actions of other users of a social media platform and we are therefore not responsible for any submissions contained on a social media platform.
How and where do we store information?
HxA takes steps consistent with commercially reasonable industry standards to secure PI collected from you from loss, misuse, unauthorized access and destruction while under our control. However, please note that despite our efforts to protect information provided to us, we cannot guarantee that such information will not be lost, disclosed or accessed by accidental circumstances or by the unauthorized acts of others.
Does HxA provide links to other websites?
What are our policies regarding children?
The Website is intended for general use by persons who have reached the age of consent in their state of residence and it is not targeted to anyone under thirteen (13) years of age. HxA does not knowingly collect PI from anyone under thirteen (13) years of age. If we learn that we have unintentionally collected PI from anyone under thirteen (13) years of age, we will promptly delete such information.
What are Your California Privacy Rights?
If you are a California resident, you may ask us to refrain from sharing your PI with certain third parties for marketing purposes. Please express your preference to us by contacting us at: firstname.lastname@example.org or at the following address: Heterodox Academy, 82 Nassau Street #646, New York, NY 10038.
Do we respond to Do Not Track Signals?
The Website does not have the capability to respond to “Do Not Track” signals received from various web browsers.
Do we have a mechanism to address the removal of PI and complaints about the handling of information that we collect?
If you wish to remove PI that you have submitted to HxA, please send us an email requesting such removal (with the word “Removal” in the email subject line) to email@example.com. If you have questions or concerns about any of our information collection or handling practices, please contact us at firstname.lastname@example.org or write to us at Heterodox Academy, 82 Nassau Street #646, New York, NY 10038.
Data Subjects in the EEA, the UK and Switzerland
We will make it clear if we rely on your consent to process your personal data and you are free to withdraw your consent at any time. If you wish to do so, please contact us at email@example.com.
Another reason we might use your personal data is because we have—or a third party has—a legitimate interest in doing so. We do so when responding to your inquires about our events and services, to provide technical support to you, to comply with laws that apply to us and to enable internal administrative processes.
Providing Your Data
One reason we might use your personal data is because you’ve inquired into entering into a contract with us or you’ve entered into a contract with us and we need to provide services under that contract. We may not be able to fulfill that contract if you choose not to provide us with your personal data.
Purpose of Processing
Automated Profiling & Decision Making
We do not engage in any automated decision making or profiling as a part providing the Website.
Your Right to Rectification
We want our records to be as accurate as possible, so please advise us of any errors and we will make corrections accordingly. Although a difference of opinion or view does not necessarily mean that personal data is inaccurate, if you have a difference of opinion, we will do our best to add that opinion to our records.
Erasure and your “Right to be Forgotten”
Please contact us if you want us to delete your personal data. We will do our best to honor your request, but we may have an obligation to keep records for audit and legal purposes. We may also be able to “Restrict Processing” or delete specific information or a document, which we will do without undue delay, for example, where it has been sent to us in error.
Your Right to Object to Processing
In certain circumstances, you have the right to object to our use of your personal data, such as if we are using your personal data for direct marketing; for our or a third party’s legitimate interests or the public’s interest; or for scientific or historical research and statistics. Please contact us at firstname.lastname@example.org if you would like us to do so.
Right to Restrict Processing
Under some circumstances, you may request that we limit how we use your data or “Restrict Processing.” Simply a difference of opinion or view does not necessarily justify a restriction, but we will always consider your opinion. We will always inform you before we lift any restrictions.
Your Right to Access Data
You have a right to receive a copy of your personal data from us. If you would like to do so, please contact us at email@example.com and we will advise you of the next steps as soon as possible, and in no more than one month.
Right to Data Portability
At your request, we are happy to provide your personal data in a machine-readable or “portable” format so you can move it or store it wherever you want, subject to certain limitations. We can also send it to another controller where technically feasible. If you would like to do so, please contact us at firstname.lastname@example.org and we will advise you of the next steps.
Right to Complain
If you have a complaint about how HxA uses your personal data, we hope that in the first instance you will contact us and we will promptly address your concern. However, you can always file a complaint with the supervisory authority in your Member State. For more information, please contact your local data protection authority. Contact details for data protection authorities in the European Union are available at http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.
We do not charge you a fee for exercising any of your rights described above. The only exception to this will be if the request is excessive or repetitive, but we will always let you know that we plan to charge you before doing so.